I Build AI Automations That Eliminate Repetitive Work.
I build automation systems that help businesses manage inquiries, organize customer information, handle repetitive tasks, and follow up more consistently. My focus is on making everyday processes easier to manage using the tools businesses already have.
I'm Ghary, an AI Automation Specialist focused on solving real business problems through practical automation. I build systems that help businesses reduce repetitive tasks, organize information, improve response times, and streamline day-to-day operations. My work focuses on identifying inefficient processes and developing solutions that connect existing systems, reduce manual effort, and make workflows easier to manage. My goal is straightforward: help businesses spend less time on repetitive work and more time on what matters.
What I Build
Lead Management
Capture, qualify, and follow up with leads.
AI Agents
Automate intelligent interactions.
Booking Systems
Streamline appointment scheduling.
Software & Platforms.
The platforms, AI models, and integrations I use to ship reliable, production-grade workflows.
Automation Projects & Case Studies
Practical workflow systems I've built and tested to demonstrate how businesses can improve lead management, customer support, scheduling, and internal operations.
Project Overview
Developed a Zapier workflow that turns one audio or video upload into transcripts, blog content, social media captions, and organized content records.
The Problem
Content teams were spending too much time manually repurposing long-form media into blogs and social posts.
The Solution
Built a no-code automation that detects new media uploads, generates content assets, logs outputs in Google Sheets or Excel, and filters which content moves forward for posting.
Project Overview
Built a Zapier-powered CRM workflow in Asana to automate lead management, client follow-ups, folder creation, and sales communication.
The Problem
The sales team was manually managing lead updates, client folders, follow-ups, and reminders, which increased admin work and created risks of missed follow-ups.
The Solution
Created an automation that triggers actions based on Asana CRM stage changes, including Google Drive folder creation, personalized emails, and client notifications.
Project Overview
Built a Zapier lead qualification workflow that captures lead data, enriches company details, scores leads, and alerts the sales team for high-priority prospects.
The Problem
The sales team was manually reviewing leads from multiple sources, which slowed response time and made lead prioritization harder.
The Solution
Designed a Zapier workflow that receives webhook data, enriches leads through an external API, applies qualification scoring, and generates instant sales notifications with AI outreach drafts.
Project Overview
A Zapier workflow that receives maintenance requests, logs and cleans the data, uses AI to classify the issue, and routes it to the appropriate maintenance team.
The Problem
Incoming HVAC, plumbing, electrical, mechanical, and general maintenance requests required manual review and assignment, delaying response times.
The Solution
Built an AI-assisted triage flow with category-specific paths that creates the correct Asana work order, notifies the responsible Slack channel, and confirms receipt by email.
Project Overview
A Zapier customer-support workflow that analyzes incoming emails, identifies priority, drafts a relevant response, and records each request for team visibility.
The Problem
Support teams were manually reviewing every message, deciding urgency, drafting repetitive replies, and maintaining separate request logs.
The Solution
Used AI by Zapier and conditional Paths to escalate high-priority cases in Slack while preparing lower-priority responses for review and logging every request in Google Sheets.
Project Overview
An inbox automation that watches incoming Gmail messages, classifies attachments by type and context, and files them in the correct Google Drive folder.
The Problem
Invoices, contracts, and receipts piled up in the inbox and were filed inconsistently — making document retrieval painful at month-end.
The Solution
An AI-driven workflow polls Gmail for new attachments, Gemini classifies each file, and Drive automatically organises it into the right project or category folder.
Project Overview
A finance-to-ops bridge that pulls account transactions from Xero on a schedule and delivers structured CSV reports as Asana tasks for review.
The Problem
Finance manually exported Xero reports each week, formatted them, and shared with ops — creating delays and version-control issues.
The Solution
An automated workflow pulls transactions from the Xero API, formats them into a clean CSV, and creates an Asana task with the file attached so reviewers can act immediately.
Project Overview
A career automation that scrapes job listings, extracts requirements, and tailors a base resume to each role using structured LLM prompts.
The Problem
Manually tailoring a resume to every job posting is slow, error-prone, and discourages applying to roles at scale.
The Solution
An AI agent scrapes target boards on a schedule, analyses each role, and produces a tailored resume and cover letter draft delivered straight to Google Workspace.
Project Overview
A conversational AI agent that responds to Facebook Page DMs using a curated business knowledge base, escalating only when human input is needed.
The Problem
Pages received repetitive DMs (pricing, hours, availability) that took hours of human time to answer and slowed real opportunities.
The Solution
Webhooks pass incoming messages to a Gemini-powered AI Agent grounded on the business FAQ, replying instantly through the Meta API and tagging conversations that need human follow-up.
Project Overview
An n8n workflow that connects a voice agent to lead scoring, calendar availability, appointment booking, lead records, and sales notifications.
The Problem
Voice leads needed immediate qualification and booking, but manual calendar checks and CRM updates slowed response and allowed high-intent prospects to drop off.
The Solution
Created webhook-driven n8n flows that normalize appointment details, check and create Google Calendar events, save leads to Airtable, score intent, and notify sales when a lead is hot.
Project Overview
A vertical-video factory that turns a written script into a fully produced Short or Reel, then schedules it for publishing across platforms.
The Problem
Producing daily Shorts/Reels manually — script, voiceover, captions, editing, publishing — wasn't sustainable for a lean creator team.
The Solution
An orchestrated AI pipeline drafts copy with a Basic LLM Chain, generates assets via Gemini, and publishes directly to YouTube and Meta on a schedule.
Project Overview
Built a GoHighLevel CRM automation system that qualifies incoming HVAC leads, scores them based on buying intent, classifies them as Hot, Warm, or Cold, and automatically creates sales opportunities and assigns qualified prospects to sales representatives.
Business Problem
HVAC businesses receive inquiries from prospects with different budgets, purchase timelines, and levels of buying intent. Manually reviewing and prioritizing every inquiry can delay follow-ups, consume sales team resources, and cause valuable opportunities to be overlooked.
Solution
Developed an automated lead qualification and sales routing system using GoHighLevel. The system captures inquiries through a qualification form, evaluates each lead's budget, purchase timeline, and decision-making authority, and calculates a lead score. Based on the final score, leads are classified as Hot, Warm, or Cold. Sales opportunities are automatically created in the CRM, while Hot and Warm leads are assigned to a sales representative for follow-up. A separate workflow is also configured to process internal notifications for high-priority leads.
Demonstrated Outcome
Demonstration project · Tested with sample lead data
Successfully tested automated lead scoring, classification, CRM opportunity creation, and sales rep assignment.
During testing, a sample lead received a score of 65, was classified as a Hot Lead, automatically entered the sales pipeline, and was assigned to a sales representative.
The Hot Lead notification action executed successfully in workflow logs, although actual notification delivery was not verified.
How the Automation Works
01Lead Capture
A prospect submits the HVAC qualification form with their service interest, budget, purchase timeline, and decision-maker status.
02Opportunity Creation
GoHighLevel automatically creates a CRM opportunity in the New Lead stage.
03Lead Scoring
The system calculates a score using these rules:
- Form submission: +10
- High budget ($5,001+): +20
- Purchase timeline (ASAP or Within 30 Days): +20
- Decision Maker = Yes: +15
04Lead Classification
The final score determines the lead temperature:
- Hot: 60 or higher
- Warm: 30–59
- Cold: Below 30
05Sales Rep Assignment
Hot and Warm leads are automatically assigned to a sales representative.
06Internal Notification
Hot leads enter a separate workflow configured to generate an internal sales notification.
Screenshot Gallery
1. HVAC Lead Intake & Scoring
Captures incoming inquiries, creates CRM opportunities, initializes lead scores, and evaluates budget qualifications.
2. HVAC Lead Temperature Classification
Automatically categorizes prospects as Hot, Warm, or Cold based on their calculated lead scores.
3. Qualified Lead Result
Demonstrates a successfully qualified HVAC lead with a score of 65, Hot classification, and assigned sales representative.
4. Advanced Sales Pipeline
Shows an automatically created opportunity organized within the GoHighLevel sales pipeline.
5. HVAC Sales Rep Assignment
Routes Hot and Warm leads to a sales representative based on their classification.
6. HVAC Hot Lead Notification
Shows the configured workflow for processing internal notifications when a Hot Lead is identified.
Technology Stack
- GoHighLevel
- CRM Automation
- Workflow Automation
- Lead Scoring
- Sales Pipeline
Business Value
This system demonstrates how HVAC businesses can reduce manual lead qualification, apply consistent prioritization rules, organize incoming sales opportunities, and help sales representatives focus on prospects with stronger buying intent.
Automations that do the work for you.
From lead capture to AI agents — I design end-to-end automated systems that save hours and remove human error.
Lead Capture & CRM Automation
Capture leads from forms, sync to Airtable & CRM, fire Slack & Gmail alerts, and auto-create follow-up tasks.
AI Customer Inquiry Assistant
AI agents powered by OpenAI and Gemini that answer inquiries from your knowledge base — 24/7.
Appointment Booking Automation
Calendly ↔ Google Calendar ↔ Gmail. Confirmations, reminders, and follow-ups, fully hands-off.
Business Operations Workflow
Centralize Google Sheets, Airtable, and Slack into one operational source of truth.
Invoice & Data Processing
Forms → spreadsheets → Xero. Eliminate repetitive manual data entry across your stack.
Custom AI Agent Development
Bespoke AI agents and multi-step workflows tailored to your business logic and integrations.
How I Approach Your Workflow
Every business operates differently. I start by understanding your existing process, then identify where automation could make it simpler and easier to manage.
Understand Your Process
We discuss how your business currently handles tasks, which tools you use, and where problems or delays happen.
Identify Automation Opportunities
I look for repetitive tasks, manual data entry, missed follow-ups, and disconnected systems that could benefit from automation.
Plan a Practical Solution
I outline a workflow that fits your existing tools and processes, including the steps that should still involve human review.
Build and Test
I develop the automation and test its main workflow, different scenarios, and potential errors before considering it ready for use.
Explain and Handoff
I walk you through how the automation works, provide basic documentation, and explain any limitations or considerations for ongoing use.
A journey across engineering & automation.
Freelance — AI Automation Specialist
- Built AI-powered maintenance and customer support workflows with intelligent classification, priority-based routing, and automated notifications.
- Developed CRM follow-up and AI voice booking systems using GoHighLevel, Vapi, n8n, Airtable, Slack, and Google Calendar.
- Integrated applications using APIs, webhooks, and JSON, with conditional logic, data validation, testing, and troubleshooting.
Mechanical Site Engineer
- Supervised MPFP system installations against approved plans and specifications.
- Coordinated with contractors and stakeholders to ensure quality and on-time delivery.
- Prepared takeoffs, cost estimates, and material calculations using AutoCAD and PlanSwift.
Chat / Technical Support
- Provided empathetic chat support to patients, escalating urgent needs to healthcare professionals.
- Maintained accurate records and documentation of interactions and resolutions.
- Followed service standards to deliver timely, high-quality customer support.
Trained. Certified. Ready.
Continuously investing in mastery of the tools and techniques that power modern AI automation.
Prompt Engineering
Technical Virtual Assistants PH · May 2026
No Code Automation with Zapier
Technical Virtual Assistants PH · May 2026
No Code Automation with Make.com
Technical Virtual Assistants PH · March 2026
AI Automation with n8n
Technical Virtual Assistants PH · June 2026
HighLevel CRM
Tara AI Community+ · July 2026
Let's Talk About Your Workflow
Have a process that takes too much time or involves repetitive manual work? Book a free discovery call. We'll discuss your current process, the tools you're using, and whether automation could help.